At Imprints of Honor, we believe service leaves a lasting legacy. Our mission honors veterans and empowers students through character and civic education. Our after-school program develops student leadership, confidence, character, and 21st century skills, while preserving veterans’ legacies, and every team member plays a vital role in helping fulfill our mission. We are seeking an enthusiastic and organized Office Administrator to join our growing team.

Position Summary:

The Office Administrator is a central member of our team, responsible for ensuring smooth day-to-day operations and supporting key functions across fundraising, program delivery, and organizational management. This role is ideal for someone who is organized, proactive, and passionate about supporting a cause that matters. The Office Administrator handles a range of administrative duties with professionalism and discretion and serves as a key point of contact for both internal and external stakeholders.

Key Responsibilities

Administrative & Operational Support

• Serve as first point of contact for visitors and callers with warmth and professionalism.
• Maintain office supplies and manage relationships with facility vendors (cleaning, maintenance, etc.).
• Ensure organization and documentation of standard operating procedures.

Financial & Data Management

• Assist with monthly bookkeeping using QuickBooks in collaboration with our CPA.
• Maintain and update Salesforce CRM database, including donation processing, data entry, and report generation.

Program & Event Support

• Manage logistics and registrations for special events, conferences, and community programs.
• Support logistics for veteran speaker engagements and organizational presentations.
• Oversee book inventory and fulfillment, including order processing and shipping.
• Support the submission of participant and volunteer waivers and archival material for the Library of Congress.

Qualifications & Skills

• High school diploma required; bachelor’s degree preferred
• Minimum of five years of relevant administrative experience
• Minimum two years bookkeeping experience.
• Experience in nonprofit administration preferred.
• Familiarity with CRM systems (Salesforce strongly preferred).
• Proficient in QuickBooks, Microsoft Office, Adobe Acrobat, and Google Suite.
• Strong attention to detail and organizational skills.
• High degree of professionalism and ability to handle confidential information.
• Customer service-oriented with a positive, team-driven attitude.
• Flexibility to adapt to shifting priorities and occasional evening/weekend work.
• Passion for the mission of Imprints of Honor and a commitment to excellence.

Send your resume to michelle@imprintsofhonor.org or apply via our LinkedIn posting at https://www.linkedin.com/jobs/view/4221472847/