About Arizona Land and Water Trust:  Established in 1978, Arizona Land and Water Trust (the Trust) is now celebrating its 47th year of operation and remains deeply committed to protecting Southern Arizona’s western landscapes, its heritage of working farms and ranches, wildlife habitat and the water resources that sustain them. The Trust partners with rural landowners and federal, state and local government entities to develop regional conservation plans and implement pragmatic strategies to permanently protect land and water. To date, the Trust has permanently protected over 72,000 acres in Southern Arizona.

This Role: Working in close partnership with the Trust’s Executive Director and our small staff team, as well as with our outsourced contract accountant, our Accounting Administrative Generalist ensures that the Trust is an effective and efficient steward of the financial and human and informational resources entrusted to us by our conservation supporters, organizational partners, and local agricultural community members. On a daily basis, as the Trust’s critical business operations partner, the position ensures that, among other duties: funds are properly receipted, utilized, and accountably reported on; bills are paid and staff compensated in a timely and accurate manner; necessary reports are proactively filed; organizational risks are anticipated and responsively managed; and our Board of Directors have what they need to govern effectively.   

Key Responsibilities:

Accounting and Finance

• Oversee the organization’s financial systems and processes to ensure that financial transactions (e.g., payroll, receivables, and payables) and financial reporting (e.g. quarterly financials; quarterly payroll taxes) are timely, accurate, complete, and have strong accounting controls in place.
• Manage relationships with financial institutions.
• Prepare, analyze, and present quarterly financial statements to staff and Board.
• Coordinate production of the organization’s annual budget, as well as collaboratively develop project budgets as needed or requested.
• Maintain tracking and reporting systems for project-specific grants and funding to ensure compliance with all contractual obligations.
• Coordinate and staff Finance Committee meetings.
• Annually serve as the daily working point of contact for external auditors.

Human Resources

• Coordinate annual benefit contracts with vendors, including managing employee enrollments.
• Coordinate new staff recruitment, hiring, and general onboarding processes.

General Administrative

• Oversee all third parties to which financial, HR, IT, facility, and/or risk-management functions are outsourced.
• Coordinate and ensure annual renewal of organizational insurance coverages and ongoing claims
• Assist in ensuring legally required and/or mission-critical organizational records retention, including conservation easement or land ownership documentation and personnel files, among other vital recordkeeping priorities.
• Assess, plan, implement, and continuously improve key administrative systems (e.g., accounting system, payroll system, donor or CRM system, cyber-security system, etc.) and disaster recovery plan.
• Assist in day-to-day general office administration needs.

Qualifications:

• Bachelor's degree in accounting or related field
• 3+ years accounting experience, with strong knowledge of GAAP accounting principles
• Accounting software proficiency, including with Excel
• Strong attention to detail with good time management and overall administrative skills
• Ability to collaborate and communicate effectively, both verbally and in writing

Preferred Experience and Skills:

• Experience with nonprofit accounting and nonprofit work cultures, either as a staff or board member
• Skilled with graphic and narrative presentation of accounting and finance data and sensemaking

Physical Requirements:

• Able to work weekdays, but also occasionally a weeknight or a weekend-day if needed
• Able to operate computer and office equipment
• Able to sit or stand at desk for extended periods of time
• Able to lift objects weighing up to 50 pounds

Compensation & Benefits

• Benefit-eligible, part-time (up to .75 FTE) position
• Competitive salary range of $48,000 to $58,000 but at an up to .75FTE equivalency level. FTE-level negotiable based upon demonstrable skill level as assessed during interviews and verified by professional references.
• Benefits include cost-shared medical and dental; employer-matched 401k; company-paid life insurance; continuous professional development opportunities; 8 paid holidays; up to 12 PTO days in 1st year, as well as additional sick leave.
•  In-office position with hybrid days negotiable.

Resume and letter of interest to Michael McDonald, Executive Director: mmcdonald@alwt.org