Our Mission & Core Values

At Ballet Arizona, our mission is to ignite the human spirit through the magic of dance. Our vision is ballet for everyone. We aspire to break down barriers, ignite imaginations, and inspire a lifelong love of ballet and dance. Our goal is to make the art of ballet accessible to everyone through dance education, expansion of facilities, and programming that resonates with all Arizona audiences. We achieve this and more by following our core values:

• Integrity – We lead by example and hold ourselves to the highest standards of excellence
• Tenacity – We make art happen, no matter what obstacle we face
• Creativity – We are innovative, visionary, and forward thinking
• Belonging – We cultivate a space in which individuals are met with kindness and respect
• Gratitude – We are grateful for each other and those touched by our mission
• Nurturing People – We develop and grow the talent in our organization and in our community

Overview:

The candidate will report to the Associate Director of Philanthropy and is responsible for supporting both the department’s day-to-day operations and the organization’s annual fundraising goals. The key indicators of success in the position focus on accuracy, attention to detail, and timely follow-through.

Summary:

The successful Philanthropy Assistant:

• Supports and performs the day-to-day operations of the philanthropy department ensuring the policies and procedures of the department are implemented, including but not limited to gift entry, acknowledgement processing, benefits fulfillment, and database maintenance.
• Works collaboratively across all of Ballet Arizona’s departments and specifically as part of the philanthropy team, which includes: Director of Philanthropy, Associate Director of Philanthropy, Corporate & Foundation Manager, Philanthropy Events & Volunteer Manager, Annual Fund Coordinator, Philanthropy Assistant, and one part-time grant-writing contractor.
• Expresses passion for and commitment to Ballet Arizona’s mission and possesses the ability to communicate its objectives to current and potential donors, patrons, and volunteers.

Primary Responsibilities:

1. Database & Database Maintenance

• Maintain Tessitura database with a primary focus upon ensuring donor records, both individual and institutional, are correct and current via contact information, contribution and membership history, biographical, demographic, and statistical information.
• Execute daily entry of all department gifts
• Accurately enter donor activities from all philanthropy events in the database.
• Generate lists/reports from database as requested.
• In coordination with the Associate Director and Director of Philanthropy, conduct prospect research and screening assessments for donors and patrons.

1. Gift Acknowledgments & Filing

• Accurately generate, scan, and mail all department tax acknowledgments within 48 business hours of gift receipt.
• Prepare weekly audit of digital files for all gifts and acknowledgments to be completed in conjunction with the Associate Director of Philanthropy.
• Maintain the digital records and filing system for all individual, institutional, and legacy donors following the policies and procedures for each segment.

1. Office Administration & Finance

• Oversees inventory of all department collateral/ supplies
• Prepares and ensures transportation of department collateral/supplies to all performances and philanthropy events.
• Create new donor welcome packets.
• Support Associate Director of Philanthropy in benefits fulfillment for individual donors.
• Track philanthropy department revenue and expenses.

Other Duties:

• Provide support for all philanthropy department events.
• Provide support at Ballet Arizona and School of Ballet Arizona performances.
• Perform other duties as required or assigned by the Associate Director of Philanthropy.

Essential Skills & Experience:

• Bachelor’s degree from an accredited university/college preferred or equivalent experience.
• Demonstrated knowledge of fundraising database strongly preferred.
• Strong time management and analytical skills.
• Ability to work flexible hours, nights, and weekends as needed.
• Familiarity with standard Microsoft Office applications.

Application Procedure:

Applicants must submit a letter of interest, resume, and contact information to Human Resources via e-mail to HR@balletaz.org.

Application Deadline:

This position is open until filled.

Essential Skills & Experience:

• Bachelor’s degree from an accredited university/college preferred or equivalent experience.
• Demonstrated knowledge of fundraising database strongly preferred.
• Strong time management and analytical skills.
• Ability to work flexible hours, nights, and weekends as needed.
• Familiarity with standard Microsoft Office applications.

Please send resumes and any other applicable materials to HR@balletaz.org for consideration.